Micro Mailing Canada
US Publication Mailing Services in Canada
Micro Mailing Canada helps US-based newspapers, magazines and newsletters reach Canadian subscribers, non-subscribers and dealers through Publications Mail. We handle preparation and distribution for publishers of any size, whether you print weekly or only twice a year, using our own staff, technology and equipment. Contact us before your first cross-border issue so we can confirm your publication qualifies for the category.
Publication Mailing for US-Based Publishers
Whether you print a national newspaper or a regional newsletter that only ships twice a year, Publications Mail gets your issue into Canadian mailboxes without opening a Canadian office. We handle the preparation and distribution of your publication so your own staff can stay focused on editorial and advertising sales instead of logistics.
This matters for US-based advertising, publishing and business correspondence teams that want the Canadian market included in a broader campaign, or that are evaluating a new direct mailing service provider after outgrowing a smaller vendor. The same staff, technology and equipment we use for any size job apply whether your title reaches a few hundred Canadian subscribers or tens of thousands.
What Qualifies as Publications Mail
Canada Post reserves this category for specific kinds of publications, so it's worth confirming your title fits before you build a Canadian mailing list. To be considered Publications Mail, your title must be in newsletter, newspaper or magazine format, consist of a single publication or bundle of publications going to a single address, and be published with a regular frequency of at least twice per year.
It also has to contain news and information intended for public dissemination, and advertising can't dominate the content: publications with over 70% advertising in more than half of the issues delivered in a 12 month period fall outside the category. If you're not sure where your title lands, it's best to confirm before undertaking a Publications Mail campaign for the first time.
Newspapers
Daily, weekly or occasional titles distributed to Canadian subscribers and dealers as Publications Mail.
Magazines
Consumer and trade magazines published at least twice a year, including bundles sent to a single address.
Newsletters
Any periodical with a regular publishing frequency and news content intended for public dissemination.
Processing, Distribution and Delivery Timelines
Once your publication qualifies, we manage the physical side of getting each issue from press to mailbox through Publications Mail processing and fulfillment, addressing, and depositing with Canada Post. The Publications Mail delivery guidelines run on three tiers: local delivery in 3 business days, provincial delivery in 4-5 business days, and national delivery in 4-13 business days, so a title mailing coast to coast should plan issue dates around the longer end of that range.
That range is also why format and content matter before print day. Our Publications Mail features guide covers the specifics, from acceptable inserts to how bundles to a single address are handled, so your cross-border issue doesn't get held up on a technicality.
Why Route Canadian Circulation Through a Local Partner
Handling Canadian distribution from a US office usually means paying US postal handling plus cross-border shipping just to reach a Canadian mailbox. Depositing directly with Canada Post through us instead is built around competitive prices and excellent processing rates, with custom-tailored packages sized to your title rather than a one-size mailing plan.
There are tax advantages to mailing from within Canada as well, on top of the time saved by not managing a second fulfillment relationship yourself. If publication mail is only one piece of what you send north, request a quote before your next issue ships.
What makes a mailing work
- Newsletter, newspaper or magazine format
- Single publication or bundle to one address
- Published with regular frequency, at least twice per year
- News and information intended for public dissemination
- Advertising under 70% of content in more than half of issues per 12 month period
Frequently asked questions
What counts as Publications Mail for a US-based publisher shipping into Canada?
Your title has to be a newsletter, newspaper or magazine, published on a regular schedule at least twice a year, and sent as a single publication or bundle to a single address. It also needs to contain news and information meant for public dissemination, with advertising staying under 70% of content in more than half the issues delivered over a 12 month period.
How long does delivery take once a publication is mailed in Canada?
Canada Post's Publications Mail guidelines are local delivery in 3 business days, provincial delivery in 4-5 business days, and national delivery in 4-13 business days. If your circulation spans the country, plan your mail date around the national end of that range so every subscriber gets their issue on time.
Do I need to contact Micro Mailing Canada before my first campaign?
Yes. It's best to get in touch with us before undertaking a Publications Mail campaign for the first time so we can confirm your title qualifies for the category and walk through formatting before you commit to a print run.
Can a small newsletter that only publishes twice a year use this service?
Yes. Publications Mail covers any periodical published with regular frequency and at least twice per year, so a twice-yearly newsletter qualifies the same as a weekly newspaper. We handle preparation and distribution for any size job, from a short bundle to a single address up to national circulation.
What's the difference between Publications Mail and regular direct mail?
Publications Mail is a specific Canada Post category for newspapers, magazines and newsletters that meet format, frequency and content rules, including the advertising limit described above. General direct mail, such as Personalized Mail or Neighbourhood Mail, doesn't carry those restrictions but also isn't built for periodical processing rates.
Does my magazine need a Canadian office to use this service?
No. This service exists specifically for US-based publishers who want to reach Canadian subscribers, non-subscribers and new dealers without opening a Canadian office. We handle the Canadian side of preparation and distribution while your business stays based in the US.
What if my publication is mostly advertising?
There's a limit. To stay within the Publications Mail category, advertising can't exceed 70% of content in more than half of the issues delivered in a 12 month period. If your title runs heavier on ads than that, our content guide explains how it would need to be handled instead.
Quick quote
Price your campaign
Send the neighbourhood, the quantity and the date you want it in homes. You get a single price covering data, printing, mail preparation and postage.
- Printing and postage quoted together
- Canada Post booking handled for you
- No account or minimum contract
