Micro Mailing Canada

Business Mailing Services & Direct Mail Distribution in Canada

Micro Mailing Canada helps US-based publishers and businesses distribute business mail to Canadian customers without paying USPS cross-border rates or learning Canada Post's rules from scratch. We manage the process from printing through to post office delivery, using Personalized Mail (formerly Addressed Admail) and Neighbourhood Mail (formerly Unaddressed Admail) to get your mail into Canadian hands accurately and on time.

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Why US Publishers and Businesses Route Canadian Mail Through Micro Mailing Canada

When a US publisher or advertiser mails into Canada through USPS, cross-border postage, customs handling and delivery delays eat into the campaign budget before a single piece reaches a mailbox. Sending direct mail in Canada as a US business through a Canadian partner means your mail enters the Canada Post network directly, at Canada Post rates rather than international USPS rates, and moves through domestic delivery instead of a cross-border mail stream.

We also handle the parts of the process that trip up mailers unfamiliar with Canadian requirements: addressing formats, prohibited content rules and mailing class specifications. For background on how the postal system treats commercial mail here, our Canada Post direct mail overview explains the programs available to advertisers and publishers, and we apply that to your campaign specifications before anything goes to print.

What We Handle Between Your Files and the Post Office

A business mailing project starts with your customer or prospect list. We can take on database management for you, including deduplication, formatting and merging variable data into each piece, a service detailed on our data merge and personalization page. From there, inkjet addressing prints names and addresses directly onto mail pieces or envelopes, so pieces arrive looking individually addressed rather than mass produced.

Once addressing is done, we move into production: inserting, tab sealing, collating and postal presorting so your mail qualifies for bulk rates instead of single-piece postage. For pieces that need address correction or specific labelling formats to meet Canada Post rules, see our page on addressing and labelling direct mail. The finished mail then goes through post office delivery, entering the Canada Post network from our facility rather than being trucked across the border.

Personalized Mail

Addressed mail to your named customer or subscriber list, suited to renewals, statements and catalogs, with Personalized Mail qualifying for bulk postage once presorted.

Neighbourhood Mail

Unaddressed delivery across a chosen postal route, useful for building awareness or prospecting a new area; Neighbourhood Mail doesn't require a name-and-address list.

Full-Service Production

Printing, inkjet addressing, inserting, tab sealing, collating and postal presorting handled together, so your full-service production runs through one facility before Canada Post delivery.

Choosing Between Personalized Mail and Neighbourhood Mail for Your Campaign

If you're mailing to a purchased or existing customer list, business correspondence, or a subscriber base, Personalized Mail is the Canada Post product built for that: each piece carries a name and address and qualifies for bulk postage once properly presorted. It's the right fit for renewal notices, statements, catalogs mailed to known customers, or any campaign where you already know who you're reaching.

When the goal is broader coverage of a neighbourhood or postal route rather than a named list, for example a flyer or brochure drop to build awareness in a new Canadian market, Neighbourhood Mail is the better fit; see our Neighbourhood Mail and flyer delivery page for how that program is structured. Many US businesses expanding into Canada use Personalized Mail for existing customers and Neighbourhood Mail to prospect for new ones within the same campaign.

Getting a Canadian Business Mailing Program Running

Most US companies that contact us are looking to expand marketing or publishing efforts into Canada without setting up their own Canadian mailing operation. We build a custom direct mailing package around your format, whether that's brochures, catalogs, flyers, postcards or packaged product, and walk you through what Canada Post requires before you commit to a print run. You can request a quote once you know roughly what you're mailing and how often.

If your business mails catalogs specifically, our Canadian catalog mailing service covers the additional handling catalogs need, from binding format to weight-based postage. For anything that needs to be assembled, polybagged or kitted before it reaches Canada Post, our fulfilment and processing service handles that step in the same facility, so your mail doesn't change hands between production and postal presorting.

What makes a mailing work

Decide between Personalized Mail and Neighbourhood Mail for the campaign
Clean and format the mailing list for Canada Post addressing
Confirm the mail piece format: brochure, catalog, flyer, postcard or package
Build in time for inserting, tab sealing and collating
Presort mail to qualify for bulk postage rates
Request a quote before committing to a print run

Frequently asked questions

Does a US publisher need a Canadian mailing house to mail into Canada?

You don't need one, but most US publishers and advertisers use one because Canada Post pricing, presort rules and addressing formats differ from USPS and are only available at bulk rates through a Canadian mailing account. Working with a Canadian partner means your mail enters the domestic Canada Post network instead of crossing the border as international mail, which is usually faster and less expensive per piece.

What's the difference between Personalized Mail and Neighbourhood Mail?

Personalized Mail is addressed to a named recipient from your customer or subscriber list and is suited to renewals, statements and catalogs. Neighbourhood Mail is unaddressed and delivered to every address on a chosen postal route, which works better for building awareness in a new area or reaching prospects you don't have on a list yet. Many campaigns use both together.

Can you print our mail piece as well as distribute it?

Yes. We handle printing and distribution together, covering brochures, catalogs, flyers, postcards and packages, so you're not coordinating between a separate printer and a separate mailing house. Production, addressing and postal presorting happen in the same process before your mail is handed to Canada Post.

Can you manage and clean our Canadian mailing list?

Yes, database management is part of our service. We can take your existing customer or prospect data, clean and format it to Canada Post's addressing requirements, and merge variable data into each piece through inkjet addressing so mail arrives properly addressed and qualifies for presort postage rates.

What formats of business mail can you handle?

We handle brochures, catalogs, flyers, postcards, business correspondence and packages. Each format goes through the production steps it needs, inserting, tab sealing and collating for multi-piece mailings, before postal presorting and delivery to Canada Post.

How do we start a Canadian mailing program from the US?

Tell us the format you're mailing, roughly how often, and whether you're mailing to an existing list or a wider neighbourhood, and we'll put together a mailing package suited to that campaign. From there you can request a quote and we'll walk you through what Canada Post requires before you commit to a print run.

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Quick quote

Price your campaign

Send the neighbourhood, the quantity and the date you want it in homes. You get a single price covering data, printing, mail preparation and postage.

Printing and postage quoted together
Canada Post booking handled for you
No account or minimum contract

(416) 412-1294
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