Micro Mailing Canada
Bulk Mail Services in Canada: Preparation, Printing and Deposit
Micro Mailing Canada prepares, prints, addresses, sorts and deposits bulk mail for businesses of any size from one Toronto facility. Catalogues, newsletters, brochures and promotional mail all move through the same preparation and lettershop workflow before they reach Canada Post. Whether you need a short test run or a full-scale campaign, we handle the mechanics so the piece is ready for maximum postage discounts before it goes to press.
Mail Preparation and Processing, Start to Finish
A mailing campaign involves more steps than most businesses expect, and each one has to be right before the piece reaches Canada Post. We handle catalog preparation and mailing, newsletters and other periodicals, and brochure folding, collating and sorting, along with collation, insertion and labelling of envelopes. Mail merge and InkJet addressing personalize each piece, and barcode encoding of mailing lists keeps the file presorted for maximum postage discounts.
Beyond addressing, we manage postage stamp affixing and metering, poly bagging and shrink wrapping, and packaging of catalogues and brochures for posting. Conference material, specialty items and courier shipments through Canada Post, FedEx and UPS are routine here too. For campaigns that need data merge and personalization rather than a flat address list, or InkJet addressing and address correction on an existing file, that work happens in the same building as the folding and inserting, with hand assembly and fulfillment for anything that will not run through standard equipment.
Printing Under the Same Roof
The founders of Micro Mailing Canada came out of commercial printing, and that background shows in how the two sides of the business work together. We print as well as mail, which removes the most common failure point in a mail campaign: the handoff between a printer who does not know the postal specification and a mail shop that has to live with the result. See printing for direct mail for the production detail.
Printing with the same supplier who deposits the mail cuts transport costs, packaging costs, delivery times and administrative overhead. It also means the piece is designed for efficient lettershop processing and maximum postal discounts before it ever goes to press, rather than being redesigned after a mail shop rejects the format.
Data and List Prep
Files are cleaned, merged and formatted before printing so data cleaning errors do not turn into postage waste or returned mail.
Addressing and Personalization
Mail merge, InkJet addressing, sequential numbering and barcode encoding of mailing lists are handled in-house on every run.
Packaging and Fulfillment
Poly bagging, shrink wrapping, hand assembly and packaging of catalogues and brochures are prepared for posting under the same roof as the print run.
Volume: Short Runs and Large Campaigns
We specialise in runs from 1,000 to 100,000 pieces, and we take rush orders alongside scheduled work. Small runs matter because a business testing whether mail works for its offer should not have to commit to a six-figure quantity just to find out.
Larger campaigns get the presort and volume postage advantages that bring the per-piece cost down as quantity increases. Our cost breakdown explains where that saving actually comes from, so you can compare a mail run against other channels before committing a budget.
Mailing Into Canada from the United States
If you are a US-based publisher, advertiser or retailer, mailing your Canadian audience through Canada Post rather than USPS is usually substantially cheaper and lands faster. The catch is that Canadian postal regulations, addressing formats and preparation requirements are not the American ones, and getting them wrong means surcharges or refusal at deposit. Our mailing service built for US businesses is built around exactly that gap.
We receive your file, prepare it to Canada Post specification, print and address it here, and deposit it domestically, so nothing has to cross the border as physical mail. Advertising, publishing, catalogues and business correspondence are all routine work for us. It also matters that recipients respond to the medium itself: an International Communications Research survey found 73% of consumers prefer mail over other advertising methods, and 65% of Canadian respondents said they enjoy getting postal mail from brands about new products.
What makes a mailing work
- Data cleaning and mail merge
- Printing, InkJet addressing and barcode encoding
- Folding, collating and inserting
- Presort for maximum postage discounts
- Poly bagging, hand assembly and packaging
- Canada Post, FedEx and UPS deposit and shipment
Frequently asked questions
What mail preparation services does Micro Mailing Canada handle in-house?
We handle the full mail preparation workflow in one facility: catalog and newsletter assembly, brochure folding and collating, collation, insertion and labelling of envelopes, InkJet addressing, sequential numbering, laser printing, barcode encoding of mailing lists, postage affixing and metering, and poly bagging or shrink wrapping. Everything is prepared to Canada Post specification before it reaches the post office.
Do you print the mail piece as well as process it?
Yes. Micro Mailing Canada prints and mails from the same facility, which removes the handoff between a printer unfamiliar with postal specification and a mail shop stuck fixing the result afterwards. That single-supplier setup also lowers transport, packaging and administrative costs compared with using separate vendors for print and mail.
What quantities do you accept for a mailing run?
We specialise in runs from 1,000 to 100,000 pieces, so a business testing whether mail works is not forced into a six-figure commitment. Larger campaigns qualify for presort and volume postage advantages that bring the per-piece cost down as quantity increases.
Can you turn around a rush mailing job?
We take rush orders alongside scheduled campaigns. Because printing, addressing, sorting and packaging happen under one roof, a rush job does not have to wait on a separate printer's queue or a courier transfer between vendors, which is usually where rush timelines break down.
I run a US business. Can you mail into Canada for us?
Yes. Mailing a Canadian audience through Canada Post rather than USPS is usually cheaper and faster, but Canadian addressing formats and preparation rules differ from American ones. We receive your file, prepare and print it to Canada Post specification here, and deposit it domestically, so nothing has to cross the border as physical mail.
What kinds of mail pieces can you process, catalogues, newsletters, invoices?
Catalogues, newsletters and periodicals, brochures, conference material, postcards and standard bulk mail all run through the same fulfilment workflow: collation, insertion, hand packaging where needed, and deposit. We also handle first class mail, specialty items and courier shipments through Canada Post, FedEx and UPS.
Do you handle both Personalized Mail and Neighbourhood Mail campaigns?
Yes, our preparation and lettershop services support both Personalized Mail (formerly Addressed Admail) sent to named recipients and Neighbourhood Mail delivered by route, alongside data merge, addressing and presort work for either format ahead of Canada Post deposit.
Quick quote
Price your campaign
Send the neighbourhood, the quantity and the date you want it in homes. You get a single price covering data, printing, mail preparation and postage.
- Printing and postage quoted together
- Canada Post booking handled for you
- No account or minimum contract
