Micro Mailing Canada
Invoice, Statement & Notice Printing and Mailing
When your billing team can no longer print, stuff and mail invoices in-house, whether because staff are working remotely, a printer is down or volumes have outgrown your equipment, Micro Mailing Canada takes over the job. We print and mail invoices, statements and notices across Canada so paper-preferring customers keep receiving them on schedule, protecting your cash flow and company image.
Who Still Needs Paper Invoices, Statements and Notices
Many of your customers are happy to switch to electronic billing, but a meaningful share will not. Some do not trust email for anything involving money, some do not have reliable internet access, and some simply keep paper records for tax or legal reasons. Businesses in financial services and medical practices see this pattern constantly: a portion of the client base insists on a mailed statement no matter how convenient the online portal is.
Ignoring that portion of your customer base is not really an option. A missed or late invoice run means delayed payments, confused customers calling your office, and a company that looks disorganized on paper, literally. Printing and mailing statements in-house is manageable when volumes are small and staff are on-site, but it becomes a real burden the moment either of those things changes.
What Happens to Your Documents, Step by Step
Think of us as your office printer and mail room. You send us the data or the print-ready files, and we take care of everything else: the paper stock, the envelopes, the printing, the inserting and the mailing. Nothing sits half-finished on someone's desk waiting for a spare hour between other jobs.
Accurate delivery depends on more than good printing. We handle addressing and labelling so each statement reaches the right address in the right format, and we can merge account numbers, balances or personalized messages into each document through data merge services rather than printing a single generic notice for everyone.
Full-Service Handling
We take care of the paper, envelopes, printing, inserting and mailing, so your invoice run never sits half-finished on someone's desk.
Accuracy and Consistency
Using our equipment, every invoice and statement in a run is produced to the same high-quality standard, run after run.
Confidentiality and Security
Because these documents carry account numbers and financial details, we treat document integrity and confidentiality as core requirements, not extras.
Security, Accuracy and Confidentiality
Invoices and statements contain account numbers, balances and sometimes personal financial details. With more than 35 years of experience handling documents like these, we have built the systems and processes needed to keep that information accurate and confidential from the moment your file arrives to the moment the envelope is sealed.
Consistency matters as much as security. Using our equipment, every statement in a run is produced to the same clean, correct format, so a customer opening envelope one thousand sees the same document as the customer opening envelope one.
When It Makes Sense to Outsource This Job
If physical distancing, remote work or a short-staffed office has made it hard to keep up with invoice runs, outsourcing removes that bottleneck entirely. It also frees your team from a task that adds little value to the business even when it works perfectly. Explore our broader mailing services if invoice and statement runs are just one part of what you need printed and mailed.
Get a quote for your invoice, statement or notice mailing and tell us your volumes and current format. We will tell you what we need from you to get the first run out the door.
What makes a mailing work
- Current invoice, statement or notice template
- Customer mailing list with up-to-date addresses
- Preferred paper stock and envelope style
- Data file in a mail-merge-ready format
- Expected volume and mailing frequency
Frequently asked questions
Can you print and mail our invoices if we cannot do it in-house anymore?
Yes. We print, insert and mail invoices, statements and notices as your outsourced print and mail room, whether the gap is a remote workforce, a broken printer or simply too much volume for your office. You send the file, we handle the paper, envelopes, printing and mailing.
Do you handle statements and notices, or only invoices?
We print and mail invoices, statements and notices and other business documents, not just one document type. If your business sends any recurring paper communication that customers expect in the mail, it falls within this service.
How do you protect confidential customer and financial data during printing?
Document integrity and confidentiality are treated as core requirements, not extras. We have developed systems and processes specifically to keep account numbers, balances and other sensitive details accurate and secure through printing, inserting and mailing.
Can you match our existing invoice or statement design?
We print your documents as supplied, so your current invoice or statement layout, logo and formatting carry through to the mailed copy. Consistency and accuracy are the focus so the printed piece looks the way your customers expect.
What if some of our customers want paper while others are fully electronic?
That is the normal situation for most of our clients. You can continue emailing statements to customers who prefer that and send us the mailing list for the customers who still want paper, so both groups are served without extra work on your side.
Can you fix or update addresses on statements that keep getting returned?
Yes, through our inkjetting and address correction service, which can be applied alongside your invoice and statement mailings to reduce returned mail and keep your customer address data current.
How do we get started?
Contact us with a sample of your invoice, statement or notice and your current mailing volumes. We will let you know exactly what file format and mailing list details we need to get your first run printed and mailed.
Quick quote
Price your campaign
Send the neighbourhood, the quantity and the date you want it in homes. You get a single price covering data, printing, mail preparation and postage.
- Printing and postage quoted together
- Canada Post booking handled for you
- No account or minimum contract
